(Effective Date: [04 December 2025])
This Privacy Policy explains how Initia Nova Academy, operating under Stella Learning Academy (Pty) Ltd, collects, uses, shares, and protects personal information in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013.
By accessing our website, applying for admission, or using our educational services, you consent to the data practices described in this policy.
Initia Nova Academy (“the Academy”, “we”, “us”) is a private educational provider offering:
GED® Preparation
MobyMax® (Grade 4–8 support)
Essential Education® (GED support platform)
Full-Time Academic Support
Tutoring and Facilitated Instruction
Our legal entity is:
Stella Learning Academy (Pty) Ltd.
We collect and process only the information necessary for:
enrolment
education
safety
communication
legal compliance
This includes the information you provide in the Application Pack, Indemnity Form, Consent Form, Fee Declaration, and related documents.
Full name
ID number / passport number
Date of birth
Residential address
Medical and allergy information
Emergency contact details
Educational history
Gender
Learning needs
Attendance, performance, behavioural data
Full names
ID numbers
Contact numbers and email addresses
Permanent and postal addresses
Occupation and employer details
Account responsibility declarations
Signatures confirming correctness of information
Fee payment responsibility
Banking proof submissions
Billing details
Records of payments and arrears
Medical aid details
Doctor contact information
Permission for emergency treatment
Chronic conditions or allergies
We keep internal records of:
disciplinary actions
Code of Conduct violations
academic performance
attendance
positive reinforcement notes
If consent is given, we collect and store:
photographs
videos
promotional media approval
Parents may withdraw media consent at any time.
When using our website or online systems, we may collect:
IP address
browsing data
device information
cookies (see Cookie Notice)
login activity
submitted contact forms
Digital interactions in learning platforms (MobyMax®, Essential Education®, Google Classroom) may also store learning analytics.
We collect data for the following purposes:
Providing academic support
Tracking learner progress
Placing learners in the correct programmes
Ensuring learning continuity
Managing attendance and reports
Processing applications
Communicating with parents
Billing and fee administration
Maintaining accurate records
Managing emergencies
Complying with South African educational laws
Recording discipline as required by the Code of Conduct
Indemnity and liability protection
Creating learner profiles
Syncing progress across systems
Resetting passwords
Monitoring responsible use
We use appropriate security measures, including:
password-protected systems
restricted staff access
secure digital storage
locked physical files
encrypted communications where possible
regular backups
We retain information only for as long as required by law or operational necessity.
We never sell personal information.
We may share limited information with:
MobyMax®
Essential Education®
Google Classroom
To provide learning access.
Only when necessary for exam guidance and registration.
As per permissions granted in Application Pack.
We may disclose information to:
law enforcement
child protection agencies
courts
if required by South African law.
Parents, guardians, and learners (if over 18) have the right to:
access their personal information
correct inaccuracies
request deletion where legally permitted
withdraw media consent
object to certain processing activities
lodge complaints with the Information Regulator
To exercise any of these rights, contact:
📧 carlak@initianovaacademy.com
Photography or video use for marketing requires explicit consent, as documented in the Media Consent Form.
Consent may be withdrawn at any time.
We retain:
academic and disciplinary records for the duration of enrolment
financial records for legally required periods
application forms for internal compliance
media solely with consent
Records may be anonymised when no longer needed.
Our website uses cookies to:
improve performance
analyse visitor behaviour
enable certain features
Users may manage cookie settings through their browser or site cookie banner.
We may amend this Privacy Policy from time to time.
Updates will be posted on this page with a revised effective date.
Continued use of our services constitutes acceptance of the updated policy.
For questions, corrections, or privacy-related requests:
📧 carlak@initianovaacademy.com
📞 +27 (76) 075 7275
📍 Century City, Cape Town, South Africa